About the role
Company Overview
We are a growing construction company with a field team of 7 employees, focused on high-quality project delivery through a lean, efficient operating model. We are building a scalable remote operations team to support continued growth, and this role is at the center of that vision. We do not use Procore or similar enterprise platforms — we operate on QuickBooks, QuickBooks Time, Excel, Google Sheets, and Google Drive, and we expect our team to be highly proficient within these tools.
Position Overview
We are seeking a highly organized, detail-oriented Remote Construction Project Manager to manage all off-site aspects of our construction projects. This role serves as the operational backbone of each project — supporting field teams by handling financial tracking, scheduling, subcontractor coordination, documentation, client communication, and process development. The ideal candidate brings a strong financial mindset, construction project experience, and the tech-savviness to build efficient systems and leverage modern tools including AI and automation.
Tools We Use
QuickBooks — job costing and control
QuickBooks Time (TSheets) — field team time tracking
Excel / Google Sheets — budgeting, tracking, and reporting
Google Drive / Microsoft Office — documentation and file management
ChatGPT and AI tools — workflow improvement and efficiency
Zapier or similar automation tools — process automation
Core Responsibilities
Financial Management & Job Costing
Manage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job
Code invoices and maintain accurate cost records throughout each project lifecycle
Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking
Manage change orders from initiation through documentation and approval
Generate financial reports, cost forecasts, and variance summaries for ownership review
Field Team Coordination & Time Tracking
Ensure field team members log time accurately to the correct jobs in QuickBooks Time
Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records
Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data
Build accountability systems that reduce time tracking errors over time
Project Coordination & Scheduling
Maintain project schedules and rolling 3-week lookaheads for all active projects
Coordinate work sequencing to minimize delays and keep field teams moving efficiently
Track project progress against schedule and flag risks proactively to ownership
Procurement & Subcontractor Management
Solicit bids and manage the subcontractor onboarding process
Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements
Manage subcontractor performance and communication throughout project execution
Pre-Construction & Project Setup
Assist with bidding support, permit applications, utility coordination, and site setup logistics
Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients
Ensure all necessary documentation and approvals are in place before field work begins
Documentation & Systems
Maintain organized and up-to-date project file systems in Google Drive
Track and manage RFIs, submittals, plan revisions, and change documentation
Ensure all project records are complete, version-controlled, and easily retrievable
Daily Operations & Field Support
Conduct daily coordination check-ins with field teams to monitor progress and resolve issues
Track daily logs, material deliveries, and open items across all active projects
Serve as the remote operational hub connecting field activity to documentation and financials
Client Communication
Provide regular project updates to clients in a clear and professional manner
Run client meetings and maintain strong, trust-based client relationships throughout the project
Manage client expectations proactively, especially around schedule and budget changes
Project Closeout & Warranty
Manage punch list creation, tracking, and completion at project closeout
Coordinate closeout documentation including as-builts, warranties, and final lien releases
Track and manage warranty obligations post-completion
Process & System Development
Build and continuously improve tracking systems, templates, and workflows in Excel and Google Sheets
Identify inefficiencies in current processes and develop practical solutions
Create reusable systems that scale with company growth and reduce reliance on tribal knowledge
Technology, AI & Automation
Use tools like ChatGPT to improve workflow efficiency, communication, and documentation quality
Identify and implement automation opportunities using Zapier or similar platforms
Stay current on practical AI and technology tools relevant to construction operations
Champion a tech-forward mindset that keeps the company operating efficiently as it grows
Insurance & Estimating Support
Support insurance-related projects and maintain required documentation for claims and compliance
Assist with estimating workflows and bid preparation as needed
Learn and utilize Xactimate for insurance estimating — prior experience preferred
Required Qualifications
4 to 8 or more years of construction project management or operations experience
Hands-on QuickBooks job costing experience highly preferred
Proficiency with QuickBooks Time or equivalent field time tracking platforms
Advanced Excel and Google Sheets skills for budgeting, tracking, and reporting
Strong organizational skills with the ability to manage multiple projects simultaneously
Excellent written and verbal communication skills for client and team-facing interactions
Ability to hold field teams accountable to time, documentation, and process standards remotely
Preferred Qualifications
Prior remote construction project management experience in a U.S.-based operation
Residential and light commercial construction background
Familiarity with permitting processes and HOA coordination
Experience with Xactimate for insurance project estimating
Pacific Standard Time overlap — must be available for at least 4 to 6 hours of PST business hours
Ideal Candidate Profile
Highly organized and detail-oriented — you build systems to stay ahead, not to catch up
Strong financial mindset — you think in job costs, budgets, and variances, not just tasks
Tech-savvy and AI-capable — you actively use modern tools to work smarter
Comfortable holding field teams accountable in a professional, firm, and constructive way
Self-directed and proactive — you identify problems and solve them before being asked
Builder at heart — you enjoy creating processes, templates, and systems that make everyone more efficient
Requirements
This is a full time role
Up to $8/hr
100% Remote
Originally posted on Himalayas