About the role
KEY REQUIREMENTS (DO NOT APPLY UNLESS YOU SPECIFICALLY POSSESS THE BELOW EXPERIENCE)
At least 1 year of experience working in each of 3 different industries
At least 1 year of experience managing someone elses email
At least 1 year of experience dealing directly with clients, candidates, and/or customers by email, phone, and Zoom (or similar platform)
You have used software platforms such as Dropbox, Google Suite, Trello, Slack, Wordpress, Zoom, and/or Helpscout
You love working remotely and do it effectively
You have at least 3 years of experience and are proficient in Excel
Experience managing a LinkedIn profile for someone else
Proven success in working independently
Data entry experience
You are great at getting on with a wide range of people and communicating effectively with them (including hosting meetings on Zoom or similar)
You are good with details
A bonus: Previous experience in recruitment, including experience using LinkedIn to find candidates
Virtual Assistant - Recruitment
Salary
$25 / hour
Contractor
15-25 hours per week, depending on the level of work
Normally 5 days a week
Virtual Assistant the role
We are growing and need more admin help, particularly in North America. Once we have trained you in our systems, you will be responsible for all the admin on specific campaigns. You will also manage the email for one of the managers.
It's very important to us that all team enjoy the work and working with us. New team members, even in part-time roles, often end up learning new skills working with us for many years. We want to ensure the work would be a good fit for your skills, profile, and values and that we would work well together. So to apply, you will need to go through our multi-step hiring process.
Core Responsibilities
Client Management
Communicate with clients via email, phone, and Zoom to
Guide them through the hiring process, while promptly respond to clients questions or concerns
Chase them
Candidate Management
Communicate with candidates via email, LinkedIn and phone, including application updates, invitations to interviews, and rejection notifications
Interview tracking, calendar scheduling/managing appointments
Candidate Management in Helpscout
Input candidate info
Maintain email inbox daily by sending workflows and responding to candidate queries
Our proprietary Applicant Tracking and Scoring System
Send rejection emails
Check each campaign daily for new emails
Archive and delete candidates application forms
Ensure candidates pipeline stages are accurate (daily)
Score candidate application forms consistently in line with our criteria. We will train you to do this.
General
Manage email for one of our managers
Check Slack channels for action points
Create Dropbox folders, adding all relevant files
Check & update each Trello board daily
Take initiative and notice any business improvement opportunities. Develop process
About You
(You meet the key requirements above)
You are very skilled at getting the details right and you work methodically
You are completely reliable and, if you should be unavailable, or unable to complete a task, always let your colleagues know
You are happy to do repetitive work
You love researching things and finding out
You have previous experience working within an ATS (Applicant Tracking System)
Originally posted on Himalayas