Finance & HR Specialist

Job Summary:
The Finance & HR Specialist serves as a key member of the Business Operations team, owning the day-to-day financial, payroll, and people operations functions of the organization. This role is responsible for ensuring accuracy, organization, and efficiency across invoicing, billing quality control, employee and contractor administration, payroll support, and HR operations. This individual partners closely with external partners to ensure smooth financial operations while supporting the employee and contractor lifecycle from onboarding through offboarding.

Duties/Responsibilities:
Financial Operations
Own the invoicing and billing quality control process to ensure accuracy and completeness prior to invoice submission
Review timesheets, bill rates, pay rates, markups, expenses, and billing data for accuracy
Coordinate invoice corrections and resolve billing discrepancies with internal teams
Serve as the primary operational liaison with the Company’s external accounting and finance partners
Support payroll processing activities and payroll audits
Assist with financial reporting requests
Maintain financial records, reports, and supporting documentation
Process and track employee and contractor expense reimbursements
Support workers’ compensation audits, insurance audits, and client audit requests
Facilitate and own accounts receivable follow-up and collections activities
Payroll Administration
Support payroll processing activities and payroll quality control reviews
Ensure accurate collection and validation of timekeeping records
Process payroll changes including new hires, terminations, compensation changes, deductions, and garnishments
Serve as the point of contact with payroll-related inquiries from employees and contractors
Support the implementation and administration of an internal payroll function
HR Operations and Program Support
Coordinate employee and contractor onboarding and offboarding activities
Administer background checks, employment verification requests, and onboarding documentation
Maintain employee personnel files and HR documentation in compliance with company policies and applicable laws
Administer and coordinate benefits administration activities including enrollments, changes, and qualifying life events
Support open enrollment activities and communications
Track policy acknowledgements, required training, and compliance requirements
Assist with unemployment claims administration and workers’ compensation documentation
Maintain HRIS data integrity and employee records
Support the development, implementation, and continuous improvement of HR programs, policies, and processes
Coordinate employee engagement initiatives, recognition programs, and culture initiatives
Support special projects and strategic initiatives as assigned by leadership
Perform other duties as assigned

Qualifications/Requirements:
Associate’s or Bachelor’s degree in Business Administration, Human Resources, Accounting, Finance, or a related field preferred
3+ years of experience in accounting administration, payroll administration, human resources administration, business operations, or a related role
Experience owning and supporting invoicing, billing, payroll, accounts payable, accounts receivable, or financial administration activities
Experience supporting employee onboarding, benefits administration, personnel records management, and other HR administrative functions
Experience working with HRIS, payroll, accounting, or ERP systems.
Experience working with QuickBooks
Experience supporting multi-state employees and contractors preferred
Experience within staffing, professional services, consulting, or project-based organizations preferred

Knowledge, Skills & Abilities:
Ability to work independently and in a team environment
Excellent organizational and project management skills
Strong attention to detail and commitment to accuracy
Strong written and verbal communication skills
Ability to prioritize multiple competing deadlines in a fast-paced environment
Knowledge of payroll processes and practices
Knowledge of general accounting principles and financial administrative practices
Ability to maintain confidentiality and exercise sound judgement
Strong customer service and relationship management skills
Ability to identify discrepancies and resolve issues proactively
Ability to document and improve processes and workflows
Ability to establish priorities and demonstrate a strong sense of urgency
Ability to adapt to changing business priorities and organizational needs
Ability to manage multiple projects and priorities simultaneously while meeting deadlines
Strong proficiency in Microsoft Excel and reporting tools

Benefits:
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

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