About the role

Headquarters: Chicago

Administrative Assistant

Remote | Stone & Tile Industry

Our growing stone and tile company is seeking a professional, organized, and detail-oriented Administrative Assistant to support daily operations, estimating coordination, and customer communications. This remote position plays an important role in assisting our team with vendor coordination, proposal preparation, scheduling updates, and project follow-up.

We are looking for a motivated individual who can work independently, communicate professionally, and thrive in a fast-paced construction-related environment.

Key Responsibilities

Communicate with stone and tile vendors, manufacturers, and suppliers to obtain material pricing for project estimates and quotations
Prepare professional proposals, transmittals, cover sheets, warranty letters, and related customer documentation
Maintain and update project schedules and tracking reports using Microsoft Excel, Word, and other office software
Send follow-up correspondence regarding previously quoted projects and ongoing customer inquiries
Manage and organize company email communications in a professional and timely manner
Provide administrative support to estimating, sales, and project management teams as needed
Maintain accurate digital records and assist with document organization

Qualifications

Previous administrative assistant or office coordination experience preferred
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite, particularly Excel and Word
Ability to prioritize tasks, meet deadlines, and manage multiple assignments simultaneously
Self-motivated with the ability to work independently in a remote environment
Excellent organizational skills and attention to detail
Experience in the construction, stone, tile, or building materials industry is a plus

What We Offer

Remote work opportunity
Company email account provided
Weekly compensation
Professional growth opportunities within a growing company
Supportive and team-oriented work environment

Position Type

Full-Time or Part-Time
Remote

We are seeking a dependable professional who values organization, communication, and customer service excellence while contributing to the continued growth of our company.

To apply: https://weworkremotely.com/remote-jobs/stone-tile-administrative-assistant

Interview prep

Walk in with sharper answers.

Use this as a quick practice sheet before you speak with the employer.

Role

Technology & IT Customer Service Excel Operations Project Management Remote Collaboration remote

Likely questions

Tell us about work you have done that is close to the Administrative Assistant role.
How would you approach your first 30 days at Stone & Tile?
Which of Customer Service, Excel and Operations have you used recently, and what did it help you achieve?
Describe a time you solved a problem without waiting to be told exactly what to do.
How do you stay organised and communicate clearly when working remotely?

Prepare before the call

A recent example that proves your experience with Customer Service, Excel and Operations.
One short story with a problem, your action, and the result.
Two examples that show the strengths listed on your CV.
A clear reason why this role and company interest you.
Your availability, preferred work style, and salary expectations.

Ask them

What would success look like in the first 90 days?
What are the main problems this hire should help solve?
How does the team give feedback and measure good work?
What does a normal working week look like for this role?

Practice line

I am interested in the Administrative Assistant role because I can bring practical experience in Customer Service, Excel and Operations, learn the team quickly, and contribute to the outcomes Stone & Tile needs from this hire.