About the role
About Emplifi
Emplifi is the only Autonomous CX platform unifying social marketing, commerce, and customer care for more than 20,000 brands worldwide. Powered by Fuel AI, built on more than 5T of data, and recognized as a leader by leading industry analysts, Emplifi helps enterprise teams orchestrate connected customer journeys and deliver personalized experiences at scale, turning every customer touchpoint into a competitive advantage.
About the Role
We're looking for a Workplace Experience Coordinator to join our Facilities team in Prague - Emplifi's largest global hub. This is not a traditional facilities role. You'll be a business partner who owns the day-to-day experience of 100+ people: anticipating problems before they surface, keeping the office running seamlessly, and making Prague a place people are genuinely proud to work in.
What You'll Do Here
Prague Office Operations (Local Ownership)
Daily Excellence: Ensure the Prague office is a functional, safe, and inspiring
environment for our teams
Reception Coordination: Coordinate reception activities when required, including managing deliveries and incoming mail, handling postal services and post office visits as required, welcoming and assisting visitors, and ensuring meeting rooms are prepared with refreshments for guests
Building & Facility Coordination: Liaise with building management, main reception, maintenance staff, and other facility service providers to support smooth office operations
Vendor Management & Transitions: Manage and coordinate external service
providers, support the team in switching or auditing vendors to ensure the best value for the company
Health & Safety: Maintain local H&S standards, fire safety protocols, and ensure all office equipment is regularly serviced
Supply Chain: Oversee procurement for office supplies, kitchen stock, and snacks, maintaining high standards while optimizing costs
Internal Logistics: Coordinate physical office needs, including internal moves,
furniture adjustments, and managing storage spaces
People, Culture & Finance Cooperation
Community Building: Organize local office events, wellness workshops, and celebratory moments (e.g., Kids' Day, Holiday events), including coordinating event communications and announcements on Slack and the company Event Calendar
Financial Administration: Manage the local office budget, process invoices, and ensure the "4-eyes principle" is followed for all facility-related payments
Onboarding: Provide a warm welcome and office orientation for all new hires in the Prague office as well as remote locations virtually
What You'll Bring to Us
At least 3 years of professional experience in office management, facilities, or high-level administration
You are a professional who doesn't need to be micromanaged; you see a problem and own the solution
You enjoy working in a close-knit team where responsibilities are shared, and everyone supports each other
Fluency in Czech and English is essential (daily communication with local employees, vendors, and global stakeholders)
Proficiency in Google Workspace (Docs, Sheets, Slides) and a natural ability to learn new software for space and subscription management
You have a basic understanding of (or a strong curiosity about) how AI tools can help automate routine administrative tasks; you don't need to be an expert, but you should be open-minded about using AI to improve efficiency and streamline workflows
What We Offer
International and fast-paced environment
Chance to work with the world's biggest brands at the CX tech leader
Agile and open-minded culture, with high levels of trust and flexibility
Opportunity for professional growth and development
Possibility to learn new and cutting-edge technologies, in an environment that encourages new ideas
AI-first workplace, with access to leading AI tools (ChatGPT, Claude, Gemini, and more), empowering you to work smarter, innovate faster, and build AI skills for the future
Flexible working environment
Unlimited Paid Time Off
Sick Days & Community Service Days
Multisport card
Maternity and Parental Benefit
Work in an international environment in our modern offices in Karlín, with our big terrace and our own grill
There's more as well! Speak with us to find out all the details!
At Emplifi, we are committed to creating a workplace where everyone is valued, respected, and empowered to bring their whole selves to work. We welcome applications from individuals of all ages, races, religions, genders, sexual orientations, gender identities, and LGBTQ+ communities.
Emplifi offers a safe, inclusive, and supportive environment where every employee has the opportunity to thrive and is encouraged to be who they are.
We welcome and encourage applicants with disabilities. Accommodations are available upon request at any stage of the recruitment process.