About the role
Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.
This is not just a typing role.
This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:
Accurate
Complete
Organized
Audit-ready
If you are:
Extremely detail-oriented
Organized and process-driven
Comfortable working with repetitive, high-volume tasks
Strong with Excel, CRM systems, and data validation
This role is a strong fit.
What You’ll Own
Data Entry & Accuracy (Core Responsibility)
Enter and update records across:
Salesforce
HubSpot
Airtable
Microsoft Excel
Google Sheets
Cross-check data against:
Contracts
Invoices
Customer records
Internal documentation
Identify and correct:
Duplicate entries
Missing information
Incorrect records
Formatting inconsistencies
Data Cleaning & Maintenance
Clean and standardize datasets using:
Filters
Pivot tables
Formulas
Sorting tools
Maintain consistent formatting and naming conventions
Perform recurring data audits to ensure long-term data integrity
File & Record Organization
Maintain organized digital records across:
Google Drive
SharePoint
Dropbox
Ensure files are:
Properly named
Structured
Version-controlled
Easy to retrieve
Reporting & Cross-Functional Support
Generate daily and weekly operational reports including:
Data update logs
Audit summaries
Transaction tracking reports
Support teams across:
Sales
Finance
HR
Operations
Compliance & Data Integrity
Maintain confidentiality of sensitive business and customer data
Follow data handling standards aligned with:
GDPR
HIPAA
CCPA
Internal compliance procedures
Ensure records remain clean and audit-ready at all times
Process Improvement
Identify recurring data quality issues
Suggest improvements to:
Templates
Forms
Data entry workflows
Automation opportunities
Help reduce manual errors and improve operational efficiency over time
What Success Looks Like
Data remains accurate, organized, and reliable
Reports are delivered on time without errors
CRM systems stay clean and up to date
Minimal duplicate or missing records
Teams can confidently rely on business data
What Makes You a Strong Fit
Extremely detail-oriented and accuracy-focused
Organized and highly dependable
Comfortable managing repetitive, process-driven work
Able to work independently with minimal supervision
Strong sense of ownership over data quality
Requirements (Must-Have)
Experience
1–2 years of experience in:
Data entry
Administrative support
Clerical operations
Data management roles
Core Skills
Strong proficiency with:
Microsoft Excel
Google Sheets
Experience using:
Salesforce
HubSpot
Airtable
Similar CRM systems
Strong typing speed and accuracy
Ability to manage high-volume data updates efficiently
Strong written English communication
Nice to Have
Experience in:
Healthcare
Finance
Logistics
E-commerce
Compliance-heavy industries
Exposure to:
Basic SQL
Google Apps Script
Data automation tools
What a Typical Day Looks Like
Update records across CRM systems and spreadsheets
Audit datasets for accuracy and completeness
Cross-check records against source documents
Generate reports for internal departments
Organize and maintain digital documentation
Support teams with operational data requests
In short:
You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.
Key Metrics (KPIs)
Typing accuracy ≥ 98%
Error rate below 1%
Same-day or next-day completion of updates
Timely and accurate reporting
Clean, structured, audit-ready datasets
Why This Role Stands Out
High ownership of business-critical operational data
Clear expectations and measurable performance metrics
Cross-functional exposure across sales, finance, HR, and operations
Opportunity to grow into:
Operations roles
Reporting roles
CRM administration
Data operations positions
Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (timed data entry + accuracy assessment)
Client Interview
Offer & Background Verification
Apply Now
If you:
Take pride in clean, accurate work
Thrive in structured, execution-focused environments
Catch small details others miss
Enjoy keeping systems organized and reliable
This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.
Originally posted on Himalayas