About the role
This is a remote position.
The Executive Assistance shall assist the Chief Executive Officer (CEO) with executing the Business, inclusive of, but not limited to, planning and executing administrative tasks and handling the Company’s internal administrative work. The position reports to the CEO herself. MAJOR DUTIES AND RESPONSIBILITES ADMINISTRATIVE – OFFICE
Plan, organize, schedule and diarise all meetings, conference calls and events for the CEO.
Liaise with the LCP Team to manage the scheduling of internal meetings and calls for which the CEO is a part of. • Arrange all travel, flight, hotel and restaurant bookings for the CEO.
Manage various payments, accounts and subscriptions for the CEO.
Transcribe meeting minutes and emails.
Monitor and report on activities and provide relevant information to the CEO and the LCP Team. • Assist the LCP Team with general administrative tasks as and when needed.
Keep track of communications with clients and intermediaries and update the LCP database accordingly. • Any other tasks (including CEO’s personal tasks) that the CEO may require.
Ensure LCP is well represented to clients.
OTHERS Performs other duties as the CEO may require.
COMPETENCIES
Shows positive attitude regardless of changes in working conditions
Shows the ability to manage multiple conflicting priorities without loss of composure
Time Management: Determines the appropriate allocation of time
Task Management: Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Demonstrates the ability to foresee problems and prevent them by taking action
Uses analytical skills and a broad understanding of the business to effectively interpret and anticipate needs • Demonstrates excellent communication skills
Produces well thought-out, professional correspondence free of grammatical and spelling errors • Uses high quality, professional oral and written skills to project a positive image of the business • Interacts professionally with team members, clients and associates at all times
Promptly responds to requests
Demonstrates an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals
Displays proficiency using standard software and office equipment
Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills • Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction • Swiftly refers problems/issues to the appropriate person(s) when necessary
Works effectively without constant and direct supervision or guidance
Experience and knowledge of luxury real estate in the UK
QUALIFICATIONS
At least 1-year relevant work experience
University Graduate
Native or Fluent English
Originally posted on Himalayas