Global Meetings & Events Senior Associate, Meeting Planning

Job Title: Global Meetings & Events Senior Associate, Meeting Planning
Job Location: Washington D.C., District of Columbia, United States
Job Location Type: Remote
Job Contract Type: Full-time
Job Seniority Level:
Join Amgen’s Mission of Serving Patients
At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.
Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.
Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.
Global Meetings & Events Senior Associate, Meeting Planning
What you will do
Let’s do this. Let’s change the world. In this vital role you will support complex high-visibility programs and owns assigned operational workstreams under the Manager’s overall program leadership and sponsor partnership. The role focuses on Cvent registration, attendee-facing event apps, communications, logistics, and onsite support. The Senior Associate keeps deliverables on track, maintains accurate program information, raises risks early, and brings forward practical solutions. Success requires strong organization, discretion, attention to detail, and consistent follow-through.
Responsibilities

Support assigned programs from planning through post-event closeout, managing key workstreams and communicating progress, risks, and priorities.

Maintain timelines, agendas, action logs, and planning materials; coordinate meetings and track follow-up actions.

Proactively identify challenges and recommend solutions to ensure successful program delivery.

Build and maintain Cvent registration sites and event apps.

Manage registration, attendee communications, event content, agendas, and reporting.

Monitor attendee data, resolve routine technical issues, and leverage approved AI and automation tools to improve efficiency.

Coordinate attendee communications, travel information, accommodations, transportation, and event materials.

Support onsite registration, check-in, attendee services, and logistics execution.

Resolve routine issues and escalate complex concerns as needed.

Collaborate with internal stakeholders, administrative partners, and external suppliers to ensure seamless event execution.

Coordinate deliverables across functions including IT, Security, Communications, Finance, Procurement, and Legal.

Support venue selection activities, site visits, and venue-related planning.

Track budgets, supplier costs, purchase orders, and event expenses, escalating variances as needed.

Support invoice processing, reconciliation, and financial documentation.

Maintain accurate event records and ensure compliance with company policies and applicable regulations.

Collect attendee feedback and support post-event evaluations.

Recommend process enhancements, automation opportunities, and best practices to improve event planning and execution.

Partner with team members to promote knowledge sharing and operational continuity.

What we expect of you
We are all different, yet we all use our unique contributions to serve patients. The strategic professional we seek is a collaborative leader with these qualifications.
Basic Qualifications:
Master’s degree
OR
Bachelor’s degree and 2 years of corporate event management, ideally within life sciences or highly regulated industries experience.
OR
Associate’s degree and 6 years of corporate event management, ideally within life sciences or highly regulated industries experience.
OR
High school diploma / GED and 8 years of corporate event management, ideally within life sciences or highly regulated industries experience.
Preferred Qualifications:

Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience considered.

2–3 years of experience in corporate or agency meeting planning, registration, event operations, or related work.

Experience coordinating multiple workstreams and deadlines with accuracy and attention to detail.

Demonstrated initiative, resourcefulness, sound judgment, accountability, and solutions-oriented communication; able to adapt to changing priorities and collaborate across functions.

Strong service orientation and discretion; proficiency with Microsoft Office, including Excel and PowerPoint.

Hands-on experience creating online registration sites and attendee-facing event apps; Cvent experience is strongly preferred.

Approximately 30% travel for onsite support, with occasional evening or weekend work based on program needs.

Experience supporting complex, executive, or high-visibility programs.

Familiarity with project management tools, virtual or hybrid meeting platforms, and approved AI or automation tools.

What you can expect from us
As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.
The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.
In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

Stock-based long-term incentives

Award-winning time-off plans

Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Apply now and make a lasting impact with the Amgen team.
careers.amgen.com
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Application deadline
Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.
Sponsorship
Sponsorship for this role is not guaranteed.
As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.
Amgen is an Equal Opportunity employer. We make all employment decisions without regard to race, color, religion, sex or any other characteristic protected by applicable law.
We provide reasonable accommodations to applicants and employees with disabilities, consistent with legal requirements. Please contact us to request accommodation.

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Originally posted on Himalayas