About the role
Company Description
Lingraphica is a mission-driven organization who provides speech-generating devices to help improve communication, speech, and quality of life for people with aphasia. We look for candidates who enjoy working in a fast-paced, goal-oriented environment, and who share our commitment to helping individuals on their aphasia journey.
Job Description
About the role: The Part-Time HR Administrator provides administrative and operational support for the Human Resources function, helping ensure a positive employee experience and efficient HR processes. This role supports onboarding, employee records management, compliance activities, learning and development administration, and various organizational initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality.
Responsibilities:
Onboarding & Employee Experience
Coordinate onboarding activities and new hire setup to ensure seamless employee experience.
Prepare and distribute onboarding materials and documentation.
Maintain onboarding schedules and track completion of required tasks.
Coordinate logistics for internal speaking and learning opportunities for employees
HR Administration & Employee Records
Maintain employee personnel files and ensure documentation is accurate, complete, and compliant.
Support ongoing employee file audits and record retention practices.
Review resumes and assist with preliminary candidate screening activities.
Maintain and update organizational charts to reflect staffing changes.
Administer employee stipend programs and track submissions and reimbursements.
Support the company’s donation matching program and track associated activities.
Compliance & Credential Management
Conduct monthly Office of Inspector General (OIG) exclusion checks and maintain related records.
Track and monitor Speech-Language Pathologist (SLP) licensure renewals and compliance requirements.
Assist with HR compliance reporting and documentation as needed.
Systems & Administrative Support
Provide administrative support for the Learning Management System (LMS), including user management, course assignments, and reporting.
Maintain and update HR-related content on the company intranet.
Monitor travel attendance and exception reporting, ensuring accurate tracking and follow-up.
Support HR data accuracy across systems and databases.
Executive & Organizational Support
Coordinate logistics, materials, and administrative tasks related to quarterly Board of Directors meetings.
Assist with scheduling, communications, and special projects as assigned.
Provide general administrative support to the HR team.
Qualifications
Minimum Qualifications:
Associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
Strong organizational skills with exceptional attention to detail.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Ability to handle confidential information with professionalism and discretion.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability and willingness to travel within the U.S. (including airline travel) is required up to 2 times per year for in-person team and all-company meetings with possible additional travel.
Preferred Qualifications:
Bachelor's degree in Human Resources, Business Administration, or a related field.
2 years of administrative, HR, or office support experience.
Experience supporting Human Resources function.
Experience working with HRIS, LMS, or employee record management systems.
Familiarity with onboarding processes, compliance tracking, and personnel file management.
Experience maintaining intranet content and organizational charts.
Knowledge of employment laws, HR best practices, and compliance requirements.
HR certification (SHRM-CP, PHR, or similar) is a plus.
Additional Information
Work Environment & Physical Demands
Work is performed remotely from a home office. The individual is expected to maintain a safe, productive workspace with reliable and secure internet access.
Hours: Part-time, approximately 20–25 hours per week (Monday - Friday and flexible based on business needs).
Travel
Travel by air is required up to two (2) times per year within the US for in-person team meetings and an all-company meeting.
Accommodations
At Lingraphica, we are committed to creating an inclusive and accessible environment for all employees. To perform this job successfully, an individual must be able to complete each essential duty and physical demand. The requirements listed above represent the knowledge, skills, and abilities required, as well as the physical demands associated with the role. We recognize that everyone’s needs are unique, and we are happy to provide reasonable accommodations to support individuals with disabilities in performing the essential functions of the job.
If you require an accommodation, please reach out to Human Resources at [email protected] for assistance. We are here to help!
Lingraphica and Pay Transparency
At Lingraphica, we are committed to fair and equitable compensation practices. The starting salary range for this position is $24.04 to $26.44 per hour. Placement in the starting pay is based on factors such as experience, skills, education, and internal equity. We regularly review our compensation structures to ensure they align with industry standards, promote fairness, and support career growth. In addition to competitive base pay, we offer a comprehensive benefits package and a commitment to fostering an inclusive and supportive workplace. We encourage open conversations about compensation and are dedicated to maintaining transparency throughout the hiring process.
To learn more about Lingraphica, visit: www.lingraphica.com! To learn more about our benefits offerings, click here!
This Organization Participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE. UU.