About the role
Deine AufgabenSenior Finance Coordinator & PMO Manager
(Finance Office Manager)
About the role
We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas.
This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively.
You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up.
Key responsibilities
Finance leadership coordination
Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up.
Prepare leadership meetings, agendas, briefing materials and action trackers.
Ensure decisions, open points, deadlines and ownership are clearly documented and followed through.
Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams.
Act as a central point of contact for internal stakeholders on Finance-related coordination topics.
Project and transformation management
CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives.
Maintain project plans, timelines, dependencies, risks, decision logs and status reporting.
Challenge delays or unclear ownership constructively and escalate where appropriate.
Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones.
Help turn broad strategic initiatives into clear workplans and practical next steps.
Governance, planning and reporting support
Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes.
Support the preparation and coordination of management presentations, board materials and internal reporting packs.
Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function.
Support documentation of Finance processes, policies, responsibilities and decision rights.
Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.
Operational effectiveness
Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation.
Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines.
Establish simple, reliable tools for tracking priorities, projects and commitments.
Help create a structured, collaborative and accountable Finance culture.
Support onboarding, team events and internal communications where relevant to the Finance organisation.
Dein ProfilSeveral years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role.
Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles.
Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities.
Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments.
Confident working with senior leaders and able to communicate clearly, diplomatically and assertively.
Highly reliable, discreet and comfortable handling sensitive information.
Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage.
Fluent English required; German is highly desirable.
What success looks like
Within the first 6–12 months, you will have:
Created a transparent Finance leadership and project calendar.
Established clear action tracking and follow-up routines across the Finance leadership team.
Improved visibility over key Finance projects, risks, dependencies and deadlines.
Reduced unnecessary coordination burden on Finance leaders and the CFO.
Helped improve collaboration and execution across the wider Finance organisation.
Become a trusted point of contact for turning plans and decisions into delivered outcomes.
Personal qualities
You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with different personalities and ensuring that important work does not get lost between teams.
Warum wir?What we offer:Opportunity to work with a great team in a dynamic and international environment
30 days of vacation /5 working days per week
After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
Various online language courses and opportunities to participate in online collaboration courses
Numerous campus events from the fields of art, culture, business and science
Opportunity to develop and implement new ideas and concept
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