About the role
We're looking for a Construction Administrative Assistant to provide essential support to project managers, general contractors, and office staff at a fast-moving construction and property services firm operating across Texas and Arizona. You will be the operational backbone of the office — managing documents, coordinating with vendors and subcontractors, communicating with clients, and keeping projects organized and on track from an administrative standpoint.
This role has a hard language requirement. You must be fully fluent in both English and Spanish, written and spoken. A significant portion of vendor, subcontractor, and client communication happens in Spanish and there is no workaround for this. If you are highly organized, bilingual, experienced in construction or property management administration, and thrive in a fast-paced environment where priorities shift quickly, this role is a strong fit.
Why You'll Want to Join
You will be paid in USD (bi-monthly: every 15th and 30th)
Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you're most productive
This role requires availability Monday through Friday, US Central Time business hours; occasional Saturdays may be required
Work inside a growing construction firm with a strong client base in the single-family rental and institutional property investment space
Stable, long-term role with clear responsibilities and room to grow as the company scales
What You'll Work On
Project and Document Management
Prepare and manage construction-related documents including change orders, purchase orders, and service agreements
Maintain accurate project logs, records, and filing systems across active projects
Track project-related financial documentation and assist with invoicing and bookkeeping
Ensure all documentation is organized, current, and accessible to the project team at all times
Vendor and Subcontractor Coordination
Serve as a primary point of contact for vendors and subcontractors in both English and Spanish
Solicit quotes, process bids, and coordinate with external parties to keep projects moving
Follow up on open items and ensure vendor and subcontractor commitments are tracked and honored
Client Communication
Maintain open and professional communication with clients and customers in both English and Spanish
Provide project updates, address concerns, and ensure a consistently positive client experience
Draft and send professional correspondence and emails to internal and external contacts
General Office and Administrative Support
Provide administrative and clerical support to project managers and office staff
Handle data entry, scheduling, calendar management, and office supply ordering
Assist with dispatching and coordination for property management-related workflows
Perform additional administrative tasks and special projects as assigned
What You Bring
Full professional fluency in both English and Spanish, written and spoken — this is a non-negotiable requirement
Proven experience as an Administrative Assistant, preferably in construction, property management, or a related industry
Experience working with property management companies and supporting dispatch or coordination workflows
Proficiency in Google Workspace including Gmail, Docs, Sheets, Calendar, and Chat
Strong written and verbal communication skills across both languages
Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
Self-starter who can work independently with minimal supervision in a fully remote environment
Available Monday through Friday on US Central Time business hours with flexibility for occasional Saturdays when project deadlines require it
Reliable high-speed internet connection and a private, quiet workspace suitable for video conferencing
Nice to Have
Proficiency in Microsoft Office 365 including Word, Excel, and OneDrive
Experience with construction management tools such as JobTread or CompanyCam
Familiarity with Wix or similar website platforms
Background supporting construction projects in Texas, Arizona, or similar markets
Relevant professional certifications in administration, project coordination, or construction management
How to Apply
Please include:
Your updated resume
A short Loom video (1 to 2 minutes) introducing yourself in both English and Spanish, describing your administrative experience in construction or property management, and explaining how you manage competing priorities across multiple active projects
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
If you are bilingual, organized, and want to be the operational backbone of a growing construction firm that serves institutional property clients across Texas and Arizona, this role gives you the stability and the direct impact to do your best work.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
Initial Application - Submit your application and complete our prequalifying questions
Video Introduction - Record an video introduction to showcase your communication skills and work experience
Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
Recruitment Interview - Initial screening with our talent team
Executive Interview - Meet with senior leadership to discuss role alignment
Client Interview - Final interview with the client team you'd be supporting
Background & Reference Check - Professional reference verification
Job Offer - Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
Originally posted on Himalayas