Admind Branding & Communications

Systems & Automation Specialist

Poland full-time Senior Salary not listed
full-time Senior level Technology & IT Curated
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About the role

This is not a full-time, but a part-time or project based position
Join Admind Branding & Communications, the largest global branding agency in Poland. As a certified B Corp, we're all about creating branding experiences that not only transform organizations, such as ABB, UBS, Syngenta, Acceleron, and Hitachi, but also make a positive impact on the world.
At Admind you'll be working alongside more than 200 creative experts from over 15 countries. You'll become part of an international community that specializes in design and branding strategy, where diversity, equity, and inclusion are valued part of the experience.
We work in a supportive feedback culture, where regular, honest conversations help you feel confident, stay aligned, and continue growing. You'll have the chance to help us use conscious branding to become a force for good, making a real difference for the environment, our employees, and society as a whole.
Come and make an impact with us!
What you will do:

Serve as the strategic architect and lead owner of our technology ecosystem, ensuring our operational data is accurate and reliable across all platforms

Create and maintain the live intelligence dashboards that help our leadership team make informed, data-driven decisions

Identify and eliminate manual friction by deploying smart workflows across our Client Services and Delivery functions

Design and implement next-generation AI solutions, including automated alerts and intelligent reporting tools

Partner with external specialists and AI experts to bring custom technical solutions to life

Empower our teams to embrace new technology by tracking usage and ensuring our tools are truly adding value

Requirements
We look forward to working together if:

You have 3-5+ years of experience in operations technology, RevOps, IT operations, or data engineering, ideally in an agency or services environment

You are comfortable managing and governing platforms like Scoro and HubSpot

You have a track record of building automated workflows and data pipelines

You are familiar with automation and AI tools such as Make, n8n, or Zapier

You have a talent for turning raw operational data into clear, actionable insights

You are fluent in English

Even better if:

You understand the unique workflow and business challenges of a creative services agency.

You have experience deploying LLM-powered tools or agentic AI solutions.

You enjoy collaborating cross-functionally to help different teams succeed through technology.

Admind is an Equal Opportunity Employer committed to supporting, inspiring, and respecting all individuals regardless of race, religion, nationality, medical condition, gender identity, or sexual orientation or expression, among other characteristics. We are dedicated to creating an inclusive workplace environment that celebrates the diversity of our employees and candidates.
[Information on the processing of the personal data/ Informacja dotycząca przetwarzania danych osobowych]
Originally posted on Himalayas

Interview prep

Walk in with sharper answers.

Use this as a quick practice sheet before you speak with the employer.

Senior
Technology & IT CRM Data Analysis Operations Systems Automation Senior level

Likely questions

  1. Tell us about work you have done that is close to the Systems & Automation Specialist role.
  2. How would you approach your first 30 days at Admind Branding & Communications?
  3. Which of CRM, Data Analysis and Operations have you used recently, and what did it help you achieve?
  4. How have you led people, improved a process, or made a hard decision in a previous role?
  5. How do you handle busy days, changing priorities, or pressure at work?

Prepare before the call

  • A recent example that proves your experience with CRM, Data Analysis and Operations.
  • One short story with a problem, your action, and the result.
  • Two examples that show the strengths listed on your CV.
  • A clear reason why this role and company interest you.
  • Your availability, preferred work style, and salary expectations.

Ask them

  • What would success look like in the first 90 days?
  • What are the main problems this hire should help solve?
  • How does the team give feedback and measure good work?
  • What does a normal working week look like for this role?
Practice line

I am interested in the Systems & Automation Specialist role because I can bring practical experience in CRM, Data Analysis and Operations, learn the team quickly, and contribute to the outcomes Admind Branding & Communications needs from this hire.

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