About the role
Role: Strategic Executive Assistant, Remote
Experience: 3+ years
Salary: Upto 8-9.6 LPA
Reports To: Chief Executive Officer (CEO)
About the role:
As the Strategic Executive Assistant (SEA), you will serve as the CEO's right hand, functioning as a strategic partner to maximize leadership focus, effectiveness, and sustainability. This role moves far beyond traditional administrative management—it acts as a strategic extension of the CEO Office to manage priorities, institutionalize processes, streamline internal/external coordination, and help build systems that reduce founder-led dependency.
This high-trust role balances strategic alignment, organizational continuity, and personal caregiving boundaries for executive leadership.
Key responsibilities:
1. Strategic Priority & Focus Management
Serve as a thought partner to translate strategic goals into clear operational milestones and decision frameworks.
Proactively identify and resolve distractions, overload, or misalignments that dilute strategic focus.
Prepare materials and briefs for high-stakes meetings, reviews, and leadership discussions.
2. Calendar, Commitment & Energy Management
Manage the CEO's schedule strategically to align time allocation with core organizational priorities.
Say no, defer, or renegotiate requests on behalf of the CEO with clarity, professionalism, and diplomacy.
Safeguard recovery time, focus blocks, and caregiving boundaries within executive routines.
3. Front-Facing Coordination & Gatekeeping
Act as the primary bridge between the CEO and internal teams, board members, donors, and external partners.
Filter communication, synthesize incoming information, and ensure only high-priority matters require CEO escalation.
Track action items and decisions across teams to remove operational bottlenecks.
4. Systems Design & Institutionalization
Strengthen documentation, SOPs, and delegation workflows to reduce dependency on the founder/CEO.
Identify recurring decision areas and build playbooks and leadership routines that run independently.
5. Board Governance & Fundraising Support
Coordinate board meetings, agendas, decision briefs, and action item tracking.
Collaborate with fundraising teams to track donor pipelines, reporting cycles, grant commitments, and proposal materials.
6. Project Management & Personal Effectiveness
Anchor cross-functional strategic projects led by the CEO Office from planning through execution.
Manage travel, logistics, and scheduling needs that directly impact leadership effectiveness while maintaining strict confidentiality and discretion.
Required Qualifications & Experience:
Experience: 3+ years of experience working closely with a Founder, Executive Director, or Senior Leadership team on strategic and operational systems.
Values Alignment: Strong lens toward social justice, equity, inclusion, and anti-caste/feminist frameworks.
Technical Fluency: Expert proficiency in Google Workspace, Slack, and modern project management software.
Execution & Detail: Exceptional follow-through, organizational skills, and high attention to detail.
Communication: Ability to communicate directly, empathetically, and persuasively with internal and external stakeholders.
Problem-Solving: Calm under pressure; skilled at creating order out of complexity and anticipating risks early.
Work Details & Commitment:
Hours: 40 hours per week (Full-time engagement).
Trial Period: First 2 months serve as a job-trial period to evaluate priority management and working alignment.
Location Flexibility: Fully remote across India, with required travel alongside the CEO Office when needed.
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Hiring Note: Applications will be reviewed on rolling basis. This job is re posted on Sept 29, 2026 on Ground Zero
For any questions, ping us on WhatsApp chat: +91-8058331557
Originally posted on Himalayas