About the role
SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.
EVENTS LEAD
This is a unique opportunity to join a dynamic team focused on creating the best events and experiences for every customer and employee at SpaceX. Put your creative skillset to use to plan and execute VIP launch campaigns, customer acquisition and retention events, and employee events. Seeking a team player who enjoys a fast-paced work environment and is eager to work with us towards accomplishing our mission.
RESPONSIBILITIES:
Plan and execute launch events, special events, internal events, and customer experiences from start to finish, including sourcing and managing event vendors such as venue, transportation, catering, A/V, and entertainment.
Negotiate and execute conference sponsorship activations and special events, working cross-functionally with internal teams.
Develop and manage event agendas, registration landing pages, invite lists, and communicate directly with high-level executive customers.
Provide onsite event management, including evening receptions and weekend events.
Ideate and implement creative branding elements, such as décor, interactive activations, themes, and custom elements, to enhance attendee experiences.
Lead administrative tasks for the department, including supply ordering, budget tracking, payment processing, shipping coordination, and inventory oversight with our fulfillment center.
Use AI extensively in the workplace to create efficiencies and automate department processes and workflows to eliminate and streamline the administrative tasks our department has to carry as part of event planning.
Work with the Merchandising Team on customer and event gifting and branded décor items.
Work with security teams to facilitate guest security clearances and ensure compliance with Air Force base regulations.
BASIC QUALIFICATIONS:
Bachelor’s degree.
5+ years of experience in event planning or hospitality.
PREFERRED SKILLS AND EXPERIENCE:
Bachelor’s degree in marketing, communications, event management, hospitality, or related field.
Hands-on experience in all event planning aspects, including but not limited to venue sourcing, event design, vendor procurement, décor, food and beverage, logistics and entertainment.
Comfortable using AI and using it to apply to work related tasks.
Strong communication skills to ensure high-quality experiences across multiple programs and teams.
Must be highly organized, detail-oriented, and possess a proven ability to thrive under pressure to execute events efficiently.
Ability to multitask future events while executing current events.
Ability to travel domestically and remain flexible in schedule as event dates shift.
Strong proficiency in all Microsoft programs, event diagramming software (Social Tables or similar), event registration platforms (Splash, Eventbrite or similar), SmartSheet or other related organizational tools.
ADDITIONAL REQUIREMENTS:
Must be willing to travel often and work extended hours as needed to attend and execute events.
Ability to pass Air Force and NASA background checks for installation access at Vandenberg and Cape Canaveral.
ITAR REQUIREMENTS:
To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Applicants wishing to view a copy of SpaceX’s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should reach out to [email protected].