About the role
At Instagrid, you are part of the clean-tech revolution by bringing pure energy into your region, helping professional workers transitioning away from combustion generators and making it possible for them to experience a safe, efficient, clean and silent energy solution.
Your Mission
Instagrid builds portable battery power systems for trades and pros. Our Pilot Fleet is how customers try them out before they buy. As a Working Student in Customer Care, you keep that fleet running. You handle demo requests, shipments, returns, check-ups, service and upgrades, and you support the team with everyday tickets and Salesforce-based Order-to-Cash processes.
You’ve done a great job when demo units are ready whenever Sales needs them, turnaround times stay short, the pool data in Salesforce and NetSuite is accurate, and our monthly fleet analytics give Customer Care and Sales leads a clear view of utilization and demo-to-order conversion.
Your Impact
Pilot requests: Receive, review and prioritize incoming demo requests, confirm unit availability and maintain an accurate Pilot Fleet inventory
Fulfillment: Prepare, pack and dispatch pilot units with the appropriate accessories, issue shipping and return documentation and track each unit from dispatch through to return
Communication: Maintain close contact with the Sales team and customers to ensure seamless delivery and pickup
Inspection and service: Coordinate inspections and functional tests of returned units with the Service team and schedule repairs and upgrades to bring units back into circulation quickly
Analytics: Maintain Pilot Fleet reporting (utilization, turnaround time, demo-to-order conversion, fleet condition) and prepare monthly insights for Customer Care and Sales leads
Process improvement: Identify friction points in the demo process, propose solutions and help document standard procedures in Confluence
Customer Care support: Support the team with day-to-day support tickets and Salesforce-based Order-to-Cash processing
Enablement: Support all stakeholders involved through structured documentation and process support
Currently enrolled in a Bachelor’s or Master’s program in Business Administration, Industrial Engineering, Logistics, Supply Chain Management or a comparable field
Availability of 16–20 hours per week during the semester, with increased capacity during semester breaks, on-site in Ludwigsburg
A hands-on, structured approach to work and a strong sense of ownership for maintaining a physical fleet and the data that supports it
Proficiency in working with AI tools (e.g. Claude, ChatGPT)
Dependable and self-motivated, with the ability to manage multiple concurrent requests effectively
Fluent in English, with strong written and verbal communication skills
Nice to have: German language skills and initial exposure to enterprise software (Jira, Salesforce, NetSuite)
Your Benefits
Real ownership: from day one, the live Pilot Fleet is yours to run, with real responsibility instead of busywork
Flexibility for your studies: working hours coordinated around your lectures and exams
Broad experience: learn how a hardware company works end to end, from customer care and sales to service and operations
Hands-on tool skills: work with Salesforce, NetSuite, Jira and Confluence in a real business setting
Direct access to a lean, senior team: honest feedback, and room to push back and make your ideas count
Time to recharge: generous holiday entitlement plus additional special leave days, on a pro-rata basis
This is Instagrid
Pure instant power. Anywhere. We have created the world’s most advanced portable power supplies, bringing freedom to the way our customers work. With you we want to shape a world where advanced technology meets environmental responsibility and create lasting impact. Driven by our curiosity and the desire to leave tomorrow's world cleaner than we found it yesterday. Join us in transitioning away from combustion generators to a cleaner alternative for fast, measurable, and real outcomes. What we’ve achieved so far is just the beginning.
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