About the role
At Instagrid, you are part of the clean-tech revolution by bringing pure energy into your region, helping professional workers transitioning away from combustion generators and making it possible for them to experience a safe, efficient, clean and silent energy solution.
Your Mission
Instagrid ships hardware — globally, at volume, to customers who expect their orders to arrive on time and on spec. As a Working Student in Logistics, you keep that promise. You are the operational backbone of our internal shipping area: handling incoming and outgoing goods, managing documentation, coordinating carriers, and serving as the link between physical goods movement and the Sales and Customer Management teams who need accurate, real-time information to do their jobs.
This is an on-site role in Ludwigsburg. You will work shoulder-to-shoulder with our Operations team — expect to spend real time on the warehouse floor, not behind a screen.
Your Impact
Incoming goods: Receive and verify deliveries against purchase orders, create item receipts in NetSuite, and flag discrepancies without delay
Outgoing goods: Pick, pack, and dispatch finished goods and spare parts accurately and on time, in line with customer orders and internal shipping requests
Carrier management: Select the right carrier and service level for each shipment, book collections, and keep carrier accounts and documentation up to date
Order fulfilment: Coordinate daily with our external warehouse partner to ensure all market demands are serviced without gaps
Returns processing: Unpack, inspect, and document customer returns; hand over items to quality or repair workflows with full traceability
Shipping documentation: Produce commercial invoices, packing lists, and delivery notes accurately and in a timely manner
Tracking and visibility: Keep Sales and Customer Management proactively informed on shipment status, resolve carrier exceptions early, and escalate delays before they reach the customer
Warehouse housekeeping: Maintain clean, labelled, and accurately stocked storage locations in line with our ERP records
Currently enrolled in logistics, supply chain management, business administration, or a related degree program
Reliable and committed to showing up — this is a fixed on-site role that requires consistent coordination around your university timetable
Precise and structured in everything you do: in logistics, a documentation error is not a minor mistake — it has consequences, and you know that
A proactive communicator who raises issues and shares updates without needing to be prompted
Confident using digital tools: ERP systems, carrier portals, and spreadsheets are part of your daily workflow
Fluent in German and English — both are essential for working with carriers, partners, and customers
Your Benefits
Real responsibility from day one — not busywork, but genuine ownership of live shipping operations
End-to-end exposure: from goods receipt and carrier selection through order fulfilment to returns and customer visibility
A lean, hands-on team that gives direct feedback and expects you to speak up when something isn't right
An inside view of what it takes to scale a hardware company — across operations, supply chain, and beyond
Flexible working hours coordinated around your university schedule
Generous holiday entitlement plus additional special leave days, on a pro-rata basis
This is Instagrid
Pure instant power. Anywhere. We have created the world’s most advanced portable power supplies, bringing freedom to the way our customers work. With you we want to shape a world where advanced technology meets environmental responsibility and create lasting impact. Driven by our curiosity and the desire to leave tomorrow's world cleaner than we found it yesterday. Join us in transitioning away from combustion generators to a cleaner alternative for fast, measurable, and real outcomes. What we’ve achieved so far is just the beginning.
At Instagrid, we are deeply committed to equal employment opportunities as we believe in the power of diverse teams. We do not just accept diversity but actively search for the best talent regardless of gender, ethnic origin, age, religion, sexual orientation or place of origin. Working as a team, we treat each other with respect and value each other’s opinions to achieve our common goals.
We are looking forward to receiving your application!
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