About the role
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
About the role
Our client is a US-based construction company (Arizona) looking for an experienced Accounts Receivable / Accounting Specialist to join their accounting team. This is not an invoicing-only role. You will own the full A/R cycle, from billing through collection and payment application, plus general accounting support as needed.
They need someone who knows at any moment which customers owe money, how long balances have been outstanding, what follow-up has happened, what is blocking payment, and what needs to happen next.
What you'll do: Accounts Receivable
Manage the full A/R cycle, from customer billing through collections and payment application
Prepare and issue accurate, timely customer invoices in QuickBooks Online
Review contracts, proposals, change orders, and job documentation to confirm billing accuracy
Handle progress billings, final billings, customer deposits, and other project-related receivables
Maintain and review the A/R Aging Report, and follow up proactively on outstanding balances
Communicate with customers about invoices, payment status, past-due balances, and account questions
Own collection efforts instead of waiting for accounts to become a problem
Research and resolve billing discrepancies, short payments, credits, and account issues
Receive and apply customer payments to the correct invoices and accounts
Reconcile customer accounts and investigate unapplied or misapplied payments
Prepare and send customer statements
Document collection activity and customer communications
Coordinate with Project Managers, Project Coordinators, and Sales to resolve billing issues and gather what is needed for invoicing
Support lien waivers and releases, preliminary notices, and other billing documentation
Flag accounts that need escalation, and keep management updated on aging, collection status, and cash receipts
What you'll do: General Accounting
Record and reconcile income and other transactions in QuickBooks Online
Assist with account reconciliations and general ledger review
Assist with job costing and project-based accounting
Review accounting records for accuracy and completeness
Support month-end processes
Keep electronic accounting records and backup organized and complete
Assist with internal audits and process reviews
Suggest improvements to accuracy, efficiency, and internal controls
Requirements
Requirements
5+ years of accounting experience, with substantial hands-on A/R ownership
Strong command of the full A/R process: invoicing, collections, payment application, account reconciliation, and aging management
High proficiency in QuickBooks Online
Solid understanding of general accounting principles and working knowledge of GAAP
Strong Microsoft Excel skills
Excellent organization and attention to detail
Ability to independently prioritize a high volume of invoices and customer accounts
Strong analytical and problem-solving skills
Professional and confident when discussing payment and collections with customers
Comfortable following established procedures while knowing when to investigate or escalate
Fluent English, written and spoken. Spanish is a strong plus, since the team works with many Spanish-speaking vendors and customers
Available and responsive during Arizona business hours
Nice to have
Construction accounting experience (strongly preferred)
Job costing and project-based accounting
Progress billing, change orders, deposits, and final project billing
Construction management or accounting platforms such as Buildertrend
Construction lien documentation and lien waiver processes
Fast-paced, multi-project accounting environments
Technology requirements
Intel Core i5, 8th generation or higher (or equivalent)
Windows 11 or higher
16GB RAM
Two monitors, one at least 15" (laptop) and the other at least 24". Two 24" monitors preferred
Separate mouse if working from a laptop
Internet speeds of 50/5 Mbps (download/upload)
Webcam with clear audio and video
Headset and a dedicated quiet workspace
The client provides access to a VOIP phone system and Microsoft 365, with Teams as the main communication tool.
Benefits
Work From Anywhere
Competitive salary paid in US$
10 paid days off per year plus paid US holidays
Birthday bonus
Performance and tenure bonuses, with annual compensation reviews
Originally posted on Himalayas