About the role

📍 Job Description

Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping

Location: Latin America (Colombia preferred)
Type: Full-Time, Remote
Salary:$1,000 – $4,000 USD / month (based on experience & scope)
Reports To: Founder / Managing Partner / Principal

About the Role

We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S.

These are not entry-level VA roles.

We work exclusively with senior-level Executive Assistants who have already supported:

Field-service founders and operators

Managing partners overseeing crews, projects, or multi-job operations

You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed.

Many of our placements grow into Operations Manager or Chief of Staff roles.

What You’ll Be Doing

Depending on the client and level, responsibilities may include:

Executive Support & Gatekeeping

Full ownership of inbox and calendar

Priority filtering and decision routing

Handling communication on behalf of the executive

Managing confidential and sensitive information

Field-Service Operations Support

Coordinating crews, dispatch, and vendors/contractors

Tracking jobs, estimates, and service appointments

Organizing maintenance workflows, materials procurement, and follow-ups

Supporting project scheduling, client communications, and site coordination

Managing stakeholder or client communications (when applicable)

Administrative & Financial Coordination

Light bookkeeping coordination (QuickBooks, Jobber billing, etc.)

Invoice tracking and payment follow-ups

Document management (contracts, estimates, warranties)

Preparing summaries and reports for leadership

Execution & Systems

Turning messy requests into completed deliverables

Tracking action items, owners, and deadlines

Improving workflows and creating SOPs

Proactively identifying bottlenecks before they become problems

Who We’re Looking For

Required

Minimum 5+ years supporting founders, executives, or operators

Direct experience in HVAC, construction, roofing, landscaping, or field services

Fluent English with a near-native accent

Exceptional written communication

Strong discretion and judgment

Comfortable saying “no” and protecting executive time

Preferred

Experience supporting multiple stakeholders

Familiarity with field-service or job management software

Experience working with U.S.-based founders or contractors

Exposure to scaling businesses or multi-entity structures

Why Join Our Network

We do not place every assistant — quality over volume

Once accepted, you’ll be matched with vetted, high-level clients

Long-term roles, not task-based gigs

Competitive compensation aligned with senior responsibility

Opportunity to grow into Operations Lead or Chief of Staff roles

Salary: $1,000 – $4,000 / monthOriginally posted on Himalayas

Interview prep

Walk in with sharper answers.

Use this as a quick practice sheet before you speak with the employer.

Senior

Technology & IT Accounting Operations Remote Collaboration Senior Executive Senior level

Likely questions

Tell us about work you have done that is close to the Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping role.
How would you approach your first 30 days at Tandem Bridge Talent?
Which of Accounting, Operations and Remote Collaboration have you used recently, and what did it help you achieve?
How have you led people, improved a process, or made a hard decision in a previous role?
How do you handle busy days, changing priorities, or pressure at work?

Prepare before the call

A recent example that proves your experience with Accounting, Operations and Remote Collaboration.
One short story with a problem, your action, and the result.
Two examples that show the strengths listed on your CV.
A clear reason why this role and company interest you.
Your availability, preferred work style, and salary expectations.

Ask them

What would success look like in the first 90 days?
What are the main problems this hire should help solve?
How does the team give feedback and measure good work?
What does a normal working week look like for this role?

Practice line

I am interested in the Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping role because I can bring practical experience in Accounting, Operations and Remote Collaboration, learn the team quickly, and contribute to the outcomes Tandem Bridge Talent needs from this hire.