About the role
Position: Virtual Assistant - Bookkeeper
Number of hours: 40 hours/week (TBA)
Schedule: Singapore (SGT)
Key Responsibilities
Bookkeeping and Reconciliation
Complete weekly bookkeeping and reconciliation tasks using Xero.
Reconcile financial accounts, including:
Finserv
DBS
AMEX
Review transactions for accuracy and completeness.
Upload and organise receipts and supporting financial documents.
Categorise expenses correctly according to the clinic’s chart of accounts.
Maintain accurate and up-to-date financial records.
Accounts Support
Assist with accounts payable and accounts receivable processes.
Support invoice tracking and payment record management.
Maintain organised documentation for financial transactions.
Ensure financial records are complete and easily accessible.
Financial Monitoring and Reporting
Identify missing information, unusual transactions, or reconciliation discrepancies.
Report financial concerns or inconsistencies to the Practice Manager promptly.
Assist with preparation of financial summaries and reports when required.
Ensure bookkeeping activities follow clinic processes and standards.
Data Security and Compliance
Maintain confidentiality of financial and business information.
Access financial information only through approved systems.
Protect account credentials and sensitive business data.
Follow clinic privacy and data protection requirements.
Optional Marketing Support (Based on Experience)
Assist with Google Business Profile updates when requested.
Support administrative tasks related to social media scheduling.
Provide additional operational support when bookkeeping priorities are completed.
Qualifications
Proven experience in bookkeeping, accounting assistance, financial administration, or virtual bookkeeping.
Experience using Xero or similar accounting software.
Knowledge of bank reconciliation, expense management, and transaction categorisation.
Understanding of accounts payable and accounts receivable processes.
Strong attention to detail and accuracy when handling financial records.
Ability to identify discrepancies and investigate unusual transactions.
Strong organisational skills with the ability to manage deadlines independently.
Excellent written communication skills and ability to provide clear financial updates.
Ability to work remotely with minimal supervision.
Experience supporting small businesses, healthcare practices, or professional service businesses is an advantage.
Understanding of confidentiality when handling financial and business information.
Originally posted on Himalayas