About the role
Position: Real Estate Virtual Assistant
Number of hours: 20 hours/week
Schedule: EST
Tasks required:
Administrative Support
Manage email and calendar scheduling for management and investors.
Organize files, contracts, and client documentation.
Handle data entry for property listings, lead information, and client records in CRM systems.
Client and Lead Communication
Respond to client inquiries via email or chat.
Schedule and confirm appointments for showings, inspections, or meetings.
Follow up with leads and clients to nurture relationships.
Property Listing Management
Create and update property listings on MLS and other platforms.
Write and edit property descriptions, ensuring accurate and appealing information.
Upload and manage property photos and virtual tours.
Market Research and Comparative Analysis
Conduct research on property values and neighborhood comparisons.
Prepare Comparative Market Analysis (CMA) reports to support pricing and acquisition decisions.
Stay updated on local real estate market trends and recent sales.
Social Media Management
Plan and create social media content for platforms like Instagram, Facebook, and LinkedIn.
Engage with followers, respond to comments, and share relevant content.
Monitor analytics to track engagement and adjust social media strategies.
Email Marketing and Campaigns
Design and send email newsletters, property updates, and promotions to client lists.
Monitor open and click-through rates and adjust content based on performance.
Develop drip email campaigns to nurture leads over time.
Transaction Coordination
Coordinate timelines and tasks for transactions, ensuring that deadlines are met.
Communicate with all parties involved (agents, buyers, sellers, and attorneys) to keep the transaction on track.
Track and manage paperwork to ensure compliance with regulatory requirements.
Website and Content Management
Update property listings, blogs, and client testimonials on the company website.
Create basic graphics and content for digital marketing using tools like Canva.
Ensure all listings and content are SEO-optimized for visibility.
Lead Generation
Research and compile lists of potential clients or properties.
Manage online ad campaigns to generate new leads (Google Ads, Facebook Ads).
Qualify and categorize leads for future follow-up and tracking.
Schedule and set up virtual showings, inspections and open houses.
Coordinate logistics for in-person showings if needed, including vendor and contractor contacts.
Requirements:
Previous experience in real estate investment companies is required.
Must have a bachelor’s degree in finance, management or equivalent.
Familiarity with tools like MLS, CRM platforms, Zillow, Redfin, and property management software.
Basic knowledge of digital marketing, email campaigns, and property listing websites.
Strong attention to detail for managing listings, client details, contracts, and data entry.
Comfort with virtual communication tools (Zoom, Google Meet), Microsoft Office, and Google Workspace.
Excellent oral and written English communication skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Must be able to handle sensitive information properly to maintain confidentiality
Strong analytical and problem-solving skills to handle client inquiries and resolve issues efficiently.
Originally posted on Himalayas