About the role

We're Hiring: HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time)
Remote | up to 60,000/month | 9:00 a.m. 5:00 p.m. Melbourne Time
Your Tech-Savvy Mind Meets Strategic Marketing Support
Are you fluent in HubSpot and thrive in an organized, fast-paced environment? We're looking for a proactive and fluent English-speaking Virtual Assistant to support CRM operations, marketing campaigns, and sales activities.
About the Role:
This full-time role supports the daily management of HubSpot CRM, including data entry, automation workflows, onboarding sequences, and lead tracking. You'll also assist with marketing efforts like email campaigns and social media scheduling, while providing administrative support to a busy executive.
Key Responsibilities:
HubSpot CRM Management

Clean and maintain contact records (e.g., format phone numbers with +61)

Set up and manage pipelines, automations, and workflows

Track lead activity via forms and email interactions

Create onboarding sequences and follow-up reminders

Monitor integrations (Shopify, social, 3CX, Boss app)

Sales Support & Admin Assistance

Make warm calls and respond to client inquiries

Follow up with leads and track CRM tasks

Prioritize executive tasks and send reminders

Act as a proactive assistant offering updates and insights

Marketing Coordination

Assist in developing campaigns that include email, social media, and blog content

Schedule and automate EDMs, social posts, and newsletters

Monitor engagement and collaborate on improvements

Documentation & SOPs

Document automation and workflow processes

Create SOPs for recurring tasks and new systems

What Were Looking For:

Fluency in English (written and spoken)

Strong experience with HubSpot CRM

Highly organized, detail-oriented, and proactive

Familiarity with marketing tools and platforms

Ability to work independently and meet deadlines

Perks:

Work-from-home flexibility

Direct collaboration with a growth-focused leader

Long-term role with opportunities to expand responsibilities

Stable full-time schedule aligned with Melbourne time zone

Apply now and be the go-to expert for all things HubSpot!
Originally posted on Himalayas

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Mid

Technology & IT CRM Digital Marketing Operations Remote Collaboration Sales Mid level

Likely questions

Tell us about work you have done that is close to the HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time) role.
How would you approach your first 30 days at GenTask Virtual Assistance Services?
Which of CRM, Digital Marketing and Operations have you used recently, and what did it help you achieve?
Describe a time you solved a problem without waiting to be told exactly what to do.
How do you handle busy days, changing priorities, or pressure at work?

Prepare before the call

A recent example that proves your experience with CRM, Digital Marketing and Operations.
One short story with a problem, your action, and the result.
Two examples that show the strengths listed on your CV.
A clear reason why this role and company interest you.
Your availability, preferred work style, and salary expectations.

Ask them

What would success look like in the first 90 days?
What are the main problems this hire should help solve?
How does the team give feedback and measure good work?
What does a normal working week look like for this role?

Practice line

I am interested in the HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time) role because I can bring practical experience in CRM, Digital Marketing and Operations, learn the team quickly, and contribute to the outcomes GenTask Virtual Assistance Services needs from this hire.

HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time)

About the role

Walk in with sharper answers.

Likely questions

Prepare before the call

Ask them

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