About the role
HR Assistant (100% Remote)
Support our HR Manager in payroll, HR systems, communications, and reporting
Please apply through this application link:
About the Role
We are seeking a proactive, detail-oriented HR Assistant to support our HR Manager in day-to-day HR operations, including payroll administration, HR systems management, internal communications, and compliance reporting. The ideal candidate will have strong familiarity with HR platforms especially Paylocity and a sharp eye for accuracy when handling payroll data, timecard issues, and compliance reports.
You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable, helping keep the HR team organized, responsive, and efficient.
What We're Looking For
Strong working knowledge of Paylocity and online timekeeping platforms
Excellent attention to detail and ability to follow through on tasks
Friendly, resourceful communicator who knows when to escalate issues
Comfortable handling repetitive tasks, shifting priorities, and managing a to-do list style workflow
Able to work independently during off-hours or with minimal supervision
Bonus: Experience supporting in-person leadership events or insurance-related HR administration
Key Responsibilities
HR Operations & Administration
Enter and verify timekeeping data from Square into Paylocity
Support weekly and monthly payroll processing
Troubleshoot employee timecard issues and reset Paylocity login credentials
Generate reports and maintain historical data for HR and compliance audits
Organize and maintain HR documents in Google Drive
Employee Support
Monitor Slack and email for HR inquiries and triage or escalate as appropriate
Provide light weekend support for urgent inquiries (approx. 2-3 per weekend)
Escalate complex employee relations issues to the HR Manager
Communications & Job Postings
Draft and build job descriptions
Post job openings on Indeed and other recruitment platforms
Monitor and update job listings regularly
Coordinate candidate phone screen scheduling with Susanne based on screener responses
Publish internal HR newsletters and communications
Performance & Planning Support
Track employee performance management timelines
Assist with logistics for senior leadership events and HR initiatives
Support upcoming strategic planning cycles
Tools & Software Familiarity
Paylocity (timecard and HR system) strong working knowledge required; candidates Paylocity skills may be tested
Square (time tracking)
Slack (internal communication)
Google Drive (document management)
Indeed (job postings and applicant tracking)
Work Schedule
Full-time, 40 hours/week
Tuesday & Wednesday: No work
Monday & Thursday: 6 hours each, 1:00 PM 7:00 PM PST (some flexibility)
Friday: 8 hours, 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)
Saturday & Sunday: 4 hours each, 9:00 AM 1:00 PM PST (some flexibility)
Please apply through this application link:
Originally posted on Himalayas
